Kapolei Marriage Records
Kapolei marriage records are handled through the Hawaii Department of Health, which issues licenses and maintains certified copies for all marriages on Oahu. Kapolei sits on Oahu's west side and is served by more local private marriage license agents than any other west Oahu community. If you need to get a marriage license or find a certified copy of a marriage certificate in Kapolei, this page covers the full process, including which agents to contact, what fees to expect, and where to order records online or by mail.
Kapolei Overview
Kapolei Marriage License Agents
Kapolei has a strong network of private marriage license agents who are authorized by the Hawaii Department of Health to issue licenses. These agents work by appointment only. You do not go to a government office in Kapolei to get your license. You contact one of these agents directly, set a time, and meet with them in person. Both you and your partner must be present at the same appointment.
The Hawaii DOH marriage license agent list for Kapolei and the west Oahu area includes several local agents. Nicole Tam can be reached at (808) 674-6397. Kimberly Ross is available at (808) 674-6785. Kristine Palaualelo takes appointments at (808) 468-9996. Lindsay Louise serves the area at (808) 679-3266. Lucy Cao and Tori Honda are also on the DOH-authorized list for the Kapolei area. Call or email each agent to check availability before your planned ceremony date.
The image below is from the Hawaii DOH agent directory, where you can find the full list of current Kapolei-area agents and their contact details.
The agent directory is updated by the DOH when agents are added or removed. Always check the current list before reaching out, as contact details or availability can change.
| Agent | Phone |
|---|---|
| Nicole Tam | (808) 674-6397 |
| Kimberly Ross | (808) 674-6785 |
| Kristine Palaualelo | (808) 468-9996 |
| Lindsay Louise | (808) 679-3266 |
Note: Agents serve by appointment. Call ahead to confirm hours and location before your visit.
Applying for a License in Kapolei
Before you contact a marriage license agent in Kapolei, you must complete the online application at emrs.ehawaii.gov. Both parties fill out the form together. Once you submit, you get a confirmation number. You bring that number with you to your agent appointment. You cannot skip the online step, even if your agent is available right away.
At the appointment, both partners must show up together. Each person needs a valid government-issued photo ID, such as a driver's license or passport. If either of you was previously married, you may need to show proof of how that marriage ended, whether by divorce, annulment, or death certificate. The agent checks your documents, reviews the application, and then issues the license on the spot.
The license must be used within 30 days of issuance. Your ceremony must take place in Hawaii during that 30-day window. The officiant signs the license after the ceremony and returns it to the DOH to complete the record.
Note: The license fee is $65, which includes a $60 base fee and a $5 online portal fee; this fee is non-refundable once paid.
Kapolei Certified Marriage Copies
After a marriage takes place in Hawaii, the official record is filed with the Hawaii Department of Health. To get a certified copy of a Kapolei marriage certificate, you order through the DOH. There is no local Kapolei office that handles certified copies. You use the DOH system, whether online, by mail, or in person at the main Honolulu office.
The screenshot below is from the Hawaii DOH Vital Records page, which outlines all methods for ordering certified marriage certificates statewide.
The easiest way to get a certified copy is online at vitrec.ehawaii.gov. The site is available 24 hours a day, seven days a week. The fee is $10 per certified copy, plus a $4 transaction fee and a $2.50 portal fee. Pay by debit or credit card. Once ordered, the DOH processes and mails the copy to you.
If you prefer to order by mail, send a written request with your name, the names of both parties, the date of marriage, and payment by cashier's check, certified check, or money order payable to the Hawaii State Department of Health. Mail to:
| Mailing Address | Hawaii Department of Health Office of Health Status Monitoring P.O. Box 3378 Honolulu, HI 96801 |
|---|---|
| In-Person | 1250 Punchbowl St, Room 103 Honolulu, HI 96813 |
| Processing Time | 6 to 8 weeks for mailed orders |
| Online Orders | vitrec.ehawaii.gov |
The Kapolei Satellite City Hall at (808) 768-3100 provides driver license and State ID services nearby but does not handle marriage license issuance or certified copies. All marriage record requests go directly through the DOH.
Hawaii Marriage Record Laws
Hawaii law governs who can access marriage records and under what terms. Under Hawaii Revised Statutes Section 338-18, vital records including marriage certificates are not public records in the same way court documents are. Access is limited to the persons named on the record, their immediate family members, legal representatives, and others who can show a direct and tangible interest.
This means that if you are not named on the marriage record and you don't have a family connection or legal reason to need it, your request may be denied. The DOH reviews each request individually. When you order online or by mail, you certify that you are an eligible applicant. Providing false information on a vital records request is a criminal offense under Hawaii law.
The DOH keeps marriage records for all marriages registered in Hawaii going back many decades. Records are not searchable online through a public index. You need to know the parties' names and approximate date of marriage to request a copy.
Historical Kapolei Marriage Records
For older Oahu marriage records, researchers have a few options beyond the DOH. The Hawaii State Archives holds marriage records dating back to 1832 through 1929 for Oahu and other islands. These older records may be accessible for genealogy research through the Hawaii Digital Archives, which has digitized a portion of the state's historical vital records collection.
The Waipahu Family History Center at (808) 678-0752 is accessible to Kapolei residents and can help you search for older Oahu marriage records through LDS genealogy resources. The Laie Family History Center at (808) 293-2133 is another option on Oahu for historical research. These centers have free access to genealogy databases that include Hawaii records not available through standard online searches.
The image below is from the Hawaii DOH marriage license agent directory, which also links to additional resources for those researching older records.
The state archives and Family History Centers work well together. Start with the DOH for records from the 1930s onward, and use the archives or family history centers for anything older.
If you need help finding records that are harder to locate, the DOH Vital Records office can sometimes point you toward the right source. Call or check their website at health.hawaii.gov/vitalrecords for guidance on older record requests.
Honolulu County Marriage Records
Kapolei is part of Honolulu County, which covers the entire island of Oahu. All marriage records for Kapolei residents are filed with the Hawaii Department of Health through the Honolulu County system. For more details on how marriage records work across Honolulu County, including offices, fees, and related resources, visit the county page.
Nearby Cities
These west Oahu communities are close to Kapolei and use the same DOH system for marriage licenses and certified copies.